Why B1-level writing is important for government communication
As a government organization, you want to reach everyone — regardless of education, background, or language proficiency. That’s why writing at B1 language level is not only desirable but increasingly a legal or policy requirement.
B1-level language:
- Is understood by 80% of the population
- Reduces the number of questions and complaints
- Increases transparency and trust
- Contributes to inclusive and accessible communication
What exactly is B1 language level?
B1 is a clear, simple form of language use according to the Common European Framework of Reference (CEFR). A B1-level text:
- Uses everyday words
- Heeft korte, actieve zinnen
- Avoids jargon and bureaucratic language
- Explains difficult terms
Can you write B1 texts with Copilot?
Microsoft Copilot is a powerful AI tool available in Word, Outlook, and other Microsoft 365 apps. You can use Copilot to:
- Generate letters or emails
- Rewrite policy documents
- Summarize or draft web texts
But: Copilot does not (yet) automatically understand the B1 level. The text may sound fluent, but it is often still too complex for broad audiences.
Textmetrics makes Copilot suitable for government communication
Textmetrics is the ideal complement to Copilot. While Copilot quickly generates the text, Textmetrics ensures it is:
- Written at B1 language level
- Inclusive and understandable for everyone
- Compliant with your organization’s language and style guidelines
- Free of jargon or bureaucratic language
What can Textmetrics do in combination with Copilot?
✔ B1-level check of Copilot-generated texts
✔ Feedback and improvement suggestions in Word and Outlook
✔ Analysis of readability and tone
✔ Application of government guidelines (such as “Direct Duidelijk”)
✔ Inclusive word choices + human tone
How does it work in practice?
Step 1: Use Copilot to generate a first draft.
Step 2: Activate Textmetrics (in Word, Outlook, or intranet).
Step 3: Adjust your text based on B1 suggestions.
Step 4: Publish a text that everyone can understand.
Frequently Asked Questions
🔍 Can I use Copilot to write understandable government letters?
Yes, Copilot can create a first draft. Then use Textmetrics to check whether the text meets B1 language level and government guidelines.
🔍 How do I write B1 texts with Copilot and Textmetrics?
Combine the speed of Copilot with the language expertise of Textmetrics. This gives you a quick draft and ensures the final text is understandable for every citizen.
🔍 What is the best AI tool for B1-level checks in Word?
Textmetrics integrates with Word and checks your text in real time for B1 level. Combined with Copilot, this is a powerful solution for government use.
🔍 How do I make a Copilot text suitable for citizens with lower language skills?
Use Textmetrics to detect and rewrite complex sentences and difficult words into a language level that better fits your audience.
🔍 Is Copilot suitable for clear language in government texts?
Copilot is a good starting point, but not enough on its own. Textmetrics ensures that AI-generated texts truly meet clarity standards.
Who is this relevant for?
- Governments (municipalities, provinces, national level)
- Government communication advisors
- Writers of letters, web content, and policy documents
- HR, customer service, or public information departments
- Teams using Copilot who want to ensure clear language
Start writing clearly with AI today
Combine the power of AI with the power of plain language. With Copilot and Textmetrics, you write faster, smarter, and clearer than ever.